Job Summary

Responsibilities

Completes a broad variety of administrative tasks for the C-Suite Executive including: managing an extremely active calendar of appointments; ensuring submission of expense receipts are completed in a timely manner; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Act as a dynamic support system and get involved with and assist with projects as needed.
Plans, coordinates, and ensures the C-Suite Executive’s schedule is followed and respected. Provide a “gatekeeper” and “gateway” role, creating win-win situations for direct access to the C-Suite Executive.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the C-Suite Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-
through on projects to successful completion, often with deadline pressures.
Assists in coordinating the agenda of senior management team meetings and off-sites, and all- staff meetings.

Requirements

Minimum 5 years of experience in Administrative Support
Strong proficiency in email and calendar applications
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, clients, and team members.
Expert level written and verbal communication skills.