Job Summary

Responsibilities

Maintain the executive team’s calendars, including scheduling meetings, appointments, speaking engagements, and travel (will include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the CEO and clients and investors for scheduling or administrative tasks.
Draft, review and send communications on behalf of company executive(s)
Take meeting minutes and/or write summaries of past meetings using recordings.
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to the executive
Prioritize emails and respond when necessary
Coordinate travel arrangements
Maintain various records and documents for company executive(s), and other support functions as needed

Requirements

7+ years of experience in an Executive Administrative Assistant role
Works well with ambiguity and under pressure
Previous experience at a high growth company is preferred
Excellent written and verbal communication skills
Time management skills
Ability to pay attention to detail
Organization skills
Ability to multitask
Basic understanding of frequently used computer software and programs, such as Google Suite and Zoom
Interpersonal skills
Bi-Lingual in English and French preferred but not required
Very few companies have the potential to do something truly meaningful to actually help others. We believe that making managers better, more successful, and happier results in a happier overall workplace. And improving that even 10% leads to a ripple effect.