Job Summary

Responsibilities

Coordinate executive communications, including taking calls, responding to emails, taking notes in meetings, and interfacing with program and funding partners or other internal or external stakeholders;
Organize and maintain the Managing Director’s email, calendar, files and notes;
Prepare internal and external documents (ex: executive board reports and internal presentations);
Schedule meetings and appointments, and manage travel itineraries;
Support other administrative functions such as filing expense reports and completing time sheets;
Support scheduling for the People Operations team, namely scheduling candidate interviews during the hiring process and onboarding trainings for new staff; and
Uphold a strict level of confidentiality.

Requirements
Dedicated to building a fairer and more sustainable global economy;
Able to demonstrate a commitment to building a diverse, equitable and inclusive work community;
Able to communicate in English (English is our primary working language at SOU);
Able to work remotely (our team is remote).
And, this role in particular will require you to:

Have experience as an executive assistant or similar support role;
Manage multiple projects simultaneously with competing priorities, while maintaining flexibility and responsiveness to changing needs;
Track, triage, and manage many tasks simultaneously, and prioritize tasks for the executive;
Have excellent verbal and written communication skills, and be able to summarize key action points;
Ability to work with a diverse team across many time zones;
Have proficiency with technology, and have experience with or able to quickly learn platforms such as Google Workspaces, Zoom, Slack, and LastPass;
Maintain a high level of organization and work within the systems currently working for the executive, while suggesting improvements;
Maintain professional discretion when handling sensitive or confidential information; and
Be keen to learn and develop new skills, and find innovative solutions to challenges.