Location: Lekki Phase 1
Mission/ Core purpose of the Job:
Enhance CEO’s effectiveness by providing executive support in a one-on-one working relationship.
The Personal Assistant also serves as a liaison to the board of directors and teams; organises and coordinates executive outreach and external relations efforts; and oversees special projects
Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)
1) Manage projects as assigned by CEO
2) Conduct research work as assigned by the CEO
3) Complete projects by assigning work to staff; following up on results.
4) Prepare reports by collecting and analysing information.
5) Represents the CEO by attending meetings in the executive's absence; speaking for the CEO
6) Secure information by completing data base backups.
7) Maintain office supplies inventory by:
a. checking stock to determine inventory level
b. anticipating needed supplies
c. evaluating new office products
d. placing and expediting orders for supplies
e. Verifying receipt of supplies.
Key Performance Indicators:
1) Turnaround times of document/mails/correspondences
2) Scheduling & planning efficiency
3) Quality of research reports and activities
4) Management of resources
Functional Competencies/Requirements:
1) Proficiency in the use of MS Outlook and Office suite of products (Word, Excel, PowerPoint, Visio, MS Project 98 and Access)
2) Ability to learn, interpret & apply spreadsheets.
3) Basic understanding of project management
4) Knowledge of modern office tools, methods and procedures
5) Good organisational skills
General Management Competencies/Requirements
1) Attention to detail
2) Good communication Skills
3) Ability to work under time pressure/long hours
4) Good interpersonal skills
5) Treat people with respect and dignity
6) Able to effectively interpret and act on customer needs of low to moderate complexity
7) Able to complete most tasks using independent judgment
Desired Personal Attributes
1) Integrity
2) Proactive self-starter
3) Assertive, but friendly and with a positive attitude
4) Ability to develop and maintain strong working relationships across a wide variety of groups
5) Actively seeks to understand others (often to influence, develop, help, or lead).
6) Ability to cope with and work under pressure
Qualifications and Experiences
1) Minimum of university degree or equivalent
2) Minimum of 1 year of working experience in an office environment
Professional memberships/certifications:
Salary is 60k - 80k
Must stay within Lekki Axis