Job Summary

Responsibilities

Manage day-to-day calendars and scheduling for our Executive team and coordinate internal and external meetings (for example: board meetings, team meetings, all-hands meetings, off-sites, one-on-ones, partner meetings, etc.)
Be a partner to our leadership team and maintain a high-level understanding of priorities across all orgs
Proactively manage complex calendars based on communicated priorities
Work collaboratively with a cross-functional team of EAs to help move the business forward
Manage Wealthsimple’s business calendar, planning board schedules a year in advance
Troubleshoot and handle daily needs that allow Executives to focus their efforts on scaling the business
Assist with documentation that may be needed in conjunction with meetings
Book travel arrangements, taking into account travel visas, costs, and preferred schedules
Effectively interface with employees across the company and external partners
Get involved in special initiatives and projects
Perform personal assistance duties (only as required)

Requirements
Significant experience in executive administration, with high attention to detail, organization and process (ideally in a fast paced and growing tech company!)
The ability to prioritize, multitask, and offer suggestions & improvements to process
Experience with the setting up and management of virtual meetings and tools
Strong collaboration and relationship management skills: you have the ability to build a personal network throughout the company and with external partners as needed
Strong oral and written communication: you have the ability to communicate clearly and effectively with senior leaders and external partners
Experience with tools such as: Slack, Zoom, Google Calendar, Excel, PowerPoint, Google Docs and/or Quip
The flexibility to respond to changing priorities and needs with strong follow through
The ability to handle confidential material with the utmost discretion