Job Summary

The mission for the Executive Assistant (EA) is to make sure that the CEO is spending 80% or more of his time on his most valuable activities. The EA will be responsible for checking email, handling scheduling and tracking various random tasks on a daily basis.

What’s in it FOR YOU to Work at No Joke Marketing:

• An established business that continues to grow rapidly, even in the current economy where are our competitors are struggling or going out of business
• At No Joke Marketing, you get to transform lives by connecting people who need help to those who can serve them
• Supportive, attentive & motivated leadership team available to answer questions & help you grow professionally (& personally)
• Owner is actively involved in the business
• Great small business environment and friendly team
• Can work from anywhere in the world with an internet connection
• Extensive initial & ongoing training to help you become more knowledgeable than 99.9% of people

The outcomes expected of this individual are:

• CEO’s email is less than 10 emails before leaving. You will be the right arm to the CEO making sure that client, vendor and employee emails and vendor emails are responded to in an orderly fashion (as our CEO likes to neglect email).
• Ensures the CEO spends 832+ hours per year on focused activities. As an entrepreneur that is a tad ADD, you need to keep him focused on activities that drive the best results for the company. That means tackling all the small things that come across his desk and managing him on an as-needed basis to stay focused on key priorities. A constant question you will need to ask is what can I take off your plate?
• Ensure >95% google documents are in the right folders and well organized. We have thousands of documents across our clients and internally. You will be the keeper of the folders and document organization at all times.
• Active A Player Job Bench with >10 people per role. You will aid in the recruitment of new team members to No Joke Marketing leveraging

Competencies (These are MUSTs):

• Attention to Detail. Does not let important details slip through the cracks or derail a project.
• Confidentiality & Honesty. Keeps all company and personal information highly confidential. Honesty and integrity at the forefront of all decisions.
• Expert Communicator. As you will be replying to emails as the CEO you must be excellent with both the written and verbal word.
• Flexibility/Adaptability. Adjusts quickly to changing priorities and conditions. Copes effectively with complexity and change
• High Standards. Expects personal performance and team performance to be nothing short of the best.
• Organization. You can organize in your sleep you love it so much.
• Proactive. You anticipate needs and take action before being asked.
• Reliable & Consistent. You play a critical role in the company and need to very reliable and consistent in your schedule and efforts.
• Systems Focused. Systems and processes run our business and allow the trains to run on time and efficiently
• Teamwork. Reaches out to peers and cooperates with the team to establish an overall collaborative working relationship.
• Time Management Master. Not only will you be managing your own time and schedule but the schedule and time of the CEO.

Preferred Skills and Experiences:

• Must have a PASSION for organization especially virtually.
• Must be EXTREMELY detail-oriented, able to multi-task and meet deadlines
• Must be resourceful and able to overcome obstacles on his/her own.
• Superior communication skills, including written and verbal.
• Flexibility to change and adapt to new processes, with a problem-solving mindset.
• Clairvoyance. As you start to learn the ropes of your role, it is expected that certain tasks and activities just happen as you will be able to anticipate upcoming requests and act accordingly.
• Experience in working in digital marketing is preferred but not required.