Job Summary

You are responsible for:

• Support hiring managers with orientation/onboarding/offboarding as needed.
• Calendering, scheduling, meeting management for cross-departmental meetings across time zones.
• Expense report & reimbursement management for department C-Level
• Coordinate and provide guidance regarding business operations, swag, event inquiries
• Enter, support, and track business arrangements on behalf of budget owners
• Oversee usage of department credit cards and complete monthly credit reconciliations for the department and C-level credit cards.
• Provide support for convenings both in-person and virtual. Partner with the Travel & Convening team on an as-needed basis.
• Support note-taking, and publication on the wiki for T&C as assigned
• Documentation on an as needed basis for department officewikis
• Prepare presentation decks, spreadsheets, documents, meeting agendas
• Provide cross-departmental backup coverage for other administrative professionals when they are out
• Staff enrichment coordination (celebrations, sympathy baskets, etc)
• Ad-hoc tasks as assigned

Skills and Experience:

• Experience coordinating senior level schedules across time zones in a global work environment
• Experience actively engaging with productive logistical support
• Ability to communicate and determine a path forward when time constraints are in play
• Superior expertise with Google calendar and intermediate level with GSuite software

Qualities that are important to us:

• Open, flexible, and succinct communication style
• Creativity, resourcefulness and accuracy in problem-solving
• Ability to thrive in an administrative and logistically rich environment

Additionally, we’d love it if you have:

• Wiki editing experience
• Ability to travel